Following a merger and acquisition with Stroud and Swindon Building Society, Coventry Building Society used Trustmarque’s Commercial Benchmarking Service to ensure it had a clear view of its assets before entering into a new licensing agreement with software vendor Microsoft. One of its key goals was consolidating the newly merged IT estate and ensuring that all the software was appropriately licensed.
Stroud and Swindon had not maintained Software Assurances on its licences and the Microsoft Enterprise Agreement that Coventry had was due for renewal, therefore this was the perfect opportunity to consolidate all licences into one agreement.
Trustmarque’s Commercial Benchmarking service, which provides organisations with a comprehensive breakdown of the most efficient software licensing options for their business strategy, was selected by Coventry to help it to gain a clear picture of all the options available. From start to finish the project took six months, however a considerable amount of this time was spent on due diligence. Trustmarque helped Coventry with the process of asset discovery and licence review, working with the organisation to map out its technology needs over a 3 to 6 year period. By enlisting Trustmarque’s Commercial Benchmarking service, Coventry received a comprehensive breakdown of the most efficient licensing options, providing them with a solid business case for the selected agreement.
This was particularly important given that the requirements of the organisation had changed significantly following the merger and that it was looking to make substantial savings. Trustmarque then compared this to Microsoft’s roadmap to ascertain which agreement would provide the best fit.
By utilising the Commercial Benchmarking service Coventry was presented with 12 viable software licensing options. Trustmarque provided background information on each of these options and Coventry was able to reduce this choice down to four, before selecting a renewed Enterprise Agreement.
Coventry now has a clear view of its software licensing position and a long-termplan for its future technology implementation thanks to Trustmarque’s Software Procurement Consultancy team. John Stevenson sums up his experience: “We were very happy with the Commercial Benchmarking service, it was a good exercise to go through and we would recommend it to other organisations. We will definitely be enlisting the services of Trustmarque in the future.”