Microsoft volume licensing explained
Having the correct type and number of Microsoft licenses in place is not only important to ensure your users can access the tools they need, but also to avoid compliance fines from Microsoft.
Understanding which type of licenses you need can be complicated and expensive – especially if you get it wrong. The type of license agreement you need can depend on many factors such as:
Which products or product set you want to purchase
- Industry sector
- Number of users and/or devices
- Length of contract
- How you choose to consume them
- How you want to pay for them
- Where you buy them from
If you have 250+ users or devices, there are three types of CAPEX volume licensing options available: Enterprise Agreements (EA); Microsoft Products and Services Agreement (MPSA) and Select Plus. If your organisation prefers OPEX or subscription-based licensing, this is available through the Cloud Solutions Provider programme, which is becoming a popular choice as many organisations move their IT to as a Service (aaS) models.
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Types of Volume Licensing Agreements
Enterprise Agreements (EA) are for organisations that want to license software and cloud services for a minimum three-year period.
With an EA you can make one up front payment or spread the cost over three annual payments. This approach can help reduce initial costs and sets out your annual software budget for up to three years, so you know what you will be paying without being subject to any future price rises within that period. There is also a subscription option that can lower initial licensing costs by subscribing to the rights to use Microsoft products and services instead of owning them. This option also enables you to increase or decrease subscription counts on an annual basis.
All Enterprise Agreements come with Software Assurance.
Cloud Solution Provider – CSP
Cloud Solution Provider (CSP) is more than a licensing agreement. It allows us to work with you more closely and assist you with Microsoft Cloud solutions, support and procurement. CSP is a monthly subscription programme that provides you with scalable and flexible options. With CSP, you have full visibility of all your cloud-based desktops, apps and infrastructure licenses. This not only gives you greater control and management but ensures your software is transparent and always up to date. Microsoft has invested heavily in this area as they see it as the future of software procurement and management.
Select Plus is for large organisations with multiple affiliates that want to acquire their software licenses and services at affiliate level, while realising advantages as one organisation. Select Plus uses a single, organisation-wide agreement that supports centralised and decentralised purchasing of licensed products on an as-needed basis. A Select Plus agreement never expires and allows for consistent, predictable pricing that simplifies budgeting for short and long-term projects.
Software Assurance is optional.
This is now only available to Public Sector and Education organisations.
Microsoft Products and Services Agreement (MPSA)
The Microsoft Products and Services Agreement (MPSA) consolidates the purchasing of Microsoft cloud services, software and Software Assurance. MPSA is suitable for organisations that have a Purchasing Account structure. MPSA works best for organisations that want to license Microsoft on-premises software, cloud services, or both as needed—with no organisation-wide commitment under a single, non-expiring agreement.
Software Assurance is optional.
What is Software Assurance?
Software Assurance helps organisations get the most from their Microsoft technology investments by:
Reducing software and services costs with rights to new software releases and cost-efficient upgrades
Using consulting services to plan new, on-premises and cloud-based deployments
Improving operational efficiency through access to unique technologies and licensing rights
Increasing overall user productivity with instructor-led technical training and online end-user training
Maintaining an available and responsive IT infrastructure with around-the-clock support
Purchasing Microsoft Licenses with Trustmarque
Trustmarque has been reselling Microsoft software for over 30 years, so we understand the intricacies of Microsoft’s products and how best our customers can utilise them and take advantage of discounts and incentives. Our Sales and Microsoft Operations teams are qualified Microsoft Certified Professionals (MCP) in designing and providing Microsoft licensing solutions to large organisations. This ensures our staff are skilled and knowledgeable in Microsoft volume licensing.
To find out what Microsoft licenses your organisation needs and how to purchase them, speak to your Trustmarque Account Manager or contact us at firstname.lastname@example.org
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