Top tips for boosting employee visibility
Here are some ideas for how you can leverage the technology at your fingertips to deliver cultural change and improve staff visibility and performance:
Encourage the use of profile photos in all Microsoft 365 accounts – no excuses. Putting a face to a name is important now more than ever in the absence of physical interactions.
Ensure colleagues are easy to find – make sure Microsoft 365 is configured so that your organisational charts are up-to-date. That way, employees can click on a colleague profile to see where they sit in the organisation, view their team members including line managers and direct reports, and make contact.
Prioritise video – where possible, put the phone down and do your 1:1s, project meetings and virtual Town Halls via video to encourage face to face exposure. Video can also be a great way to hold inductions and informal catch-ups to bring a social element to your remote team.
Project stand-ups – like the old ‘show and tell’, holding regular opportunities for employees to update on key projects is a good way to collaborate and can act to incentivise performance – giving teams a platform to share success with others in the business. Within Microsoft Teams you can screen share to go through project apps like Planner, Trello, Excel, PowerPoint and more.
Increase exposure to senior leaders – tackle a lack of visibility and access to key decision makers by inviting colleagues to speak at your leadership meetings. You could bring a different colleague to the table each month to represent the team.
Utilise SharePoint News – send targeted or organisation wide communications to announce key updates and celebrate success. With the Microsoft 365 user profiles set up you can tag colleagues in your updates for added exposure. And once posted, the news can live on SharePoint for everyone to view on-demand.
These are just a few suggestions to help elevate the visibility of staff during the remote working period. There are many more options available and each organisation may take a different approach. The most important thing you can do is have a regular open, honest conversations with your employees to try and mitigate the productivity slump.